Deputy Executive Director

 Position Location

Washington, D.C.  

 Travel

Extensive travel is required  

FLSA Status

Exempt  

Summary

The National Black Caucus of State Legislators (NBCSL) is an organization of over 700 state legislative members dedicated to improving the quality of life for African Americans and other disadvantaged individuals by taking appropriate legislative and administrative actions.

 
GENERAL JOB DESCRIPTION

The Deputy Executive Director is responsible for leading the operations and management of the National Headquarters’ staff with the goal of delivering measurable outcomes and results that increase the efficiency and effectiveness of the organization.  This position assists the Executive Director in planning, directing, coordinating, implementing, budgeting and monitoring all operations.  The Deputy Executive Director is the second key senior level executive of NBCSL and manages the staff and implements human resources policies and procedures.  This position reports to the Executive Director.  This position also interfaces with the National Officers and Executive Committee as needed.

This position leads the national headquarters staff to achieve seamless, efficient and effective operational performance.  Major responsibilities include supervision of the assigned headquarters staff and prioritizing their work flow and assignments; project management; management of information technology resources; facilities management; oversight of finance and budget areas; and coordinating activities with the employees and management.

MAJOR DUTIES AND RESPONSIBILITIES

Essential duties and responsibilities include the following.  Other duties may be assigned as needed.

Required:

  • Responsibilities include:  planning, developing, managing and coordinating management and administrative support functions such as internal budgeting and accounting; human resource management; internal management of information systems; reviewing reports and publications generated in-house.
  • Coordinate and evaluate all management activities required to fulfill the objectives and mission of the organization by determining needs; establishing plans; and recommending policies and program objectives to the Executive Director.
  • Provide day-to-day supervision for all assigned subordinate staff in accordance with approved work plans.  Handle performance and/or disciplinary issues, as well as, other personnel matters including performance appraisals and salary recommendations.
  • Manage and oversees technology, including operational programming and website operations.
  • Oversee and reviews all official reports, press releases and publications to ensure timeliness and accuracy.
  • Provide support for National Officers; respond to requests from the National President and members of the National Executive Board of NBCSL and the general membership.  Provide technical expertise to members of the Executive Board as requested.
  • Research and provide feedback in response to inquiries and requests from the National Officers of NBCSL and the Executive Director.
  • Recommend policy and operational changes to the Executive Director and monitors implementation of approved changes with respect to mandates, policies, procedures, staffing levels, training, and management practices.
  • Work with the Executive Director to ensure accurate position classifications and timely recruitment, hiring, and placement of personnel.  Identifies and addresses staff development and training needs relative to the mission and function of the organization.
  • Administrative duties include, but are not limited to:  Approval of time and attendance; supervision of purchases and maintenance of supplies and equipment; execution of contracts for goods and consultant services; and approves all purchase orders and invoices.
  • Review and approves contracts and partnership agreements to ensure alignment with the strategic plan, appropriate scope of work, execution plans and compliance with legal requirements.
  • Supervise the preparation of the internal operating budget; compile financial data and estimating costs.
  • Provide oversight of equipment; knowledgeable of OSHA requirements; and ensure facility is maintained in a safe manner for staff and visitors.
  • Serve as liaison with the payroll process for contractors to ensure timely reporting of hours worked; and changes for adjustments, such as retroactive pay, salary increases, etc.
  • Report regularly to the Executive Director on progress, changes, problems, and areas where management assistance is needed.
  • Perform other duties that may be required.
 

Qualifications

Skills/Abilities/Competencies

Must possess the required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Required:

  • Skilled in conceptualizing, developing and writing reports; use of automated equipment and applicable software systems.
  • Knowledge of accounting; budget procedures and techniques.
  • Demonstrated ability to supervise, evaluate and train employees to perform various tasks.
  • Ability to establish and maintain an effective working relationship with the organization’s employees, National Officers and membership; and the general public.
  • Strong problem solving, decision-making and analytical skills.
  • Excellent interpersonal and communication skills.
  • Effective oral and written communication and presentation skills.
  • Ability to work with diverse groups of people.
  • Knowledge of applicable federal and state laws; including regulations governing various aspects of the organization’s responsibilities.
  • Ability to manage in a changing organization

EDUCATION

Bachelor’s degree in public administration, business administration, psychology, or related field.

EXPERIENCE

Three (3) to five (5) years of experience in a not-for-profit organization with experience in organization management, administration and finance, budgeting, accounting and personnel administration with at least one (1) year of supervisory experience, or an  equivalent combination of education and experience.


COMPUTER SKILLS

Advanced proficiency in Microsoft applications including Word, Excel, and PowerPoint.  Working knowledge of MS database system is preferred.

PHYSICAL REQUIREMENTS

  • Occasional lifting of objects up to 10 lbs.
  • Subject to standing, walking, sitting, bending, reaching, kneeling, pushing and pulling.
Other Requirements

Requires evening and weekend work schedules.

Criminal Background Check

Pre-employment criminal background check may be required. However, a criminal record does not automatically disqualify an applicant or employee.
 

Nondiscrimination:

It is the continuing policy of the NBCSL to take affirmative action to assure equal opportunity for all current and prospective employees without regard to race, color, national origin, ancestry, age, gender, gender identity or expression, sexual orientation, personal appearance, marital status, familial status, family responsibility, pregnancy or other pregnancy-related conditions, childbirth, disability, military/veteran status, citizenship status, religion or political affiliation, past convictions or incarceration, prior psychiatric treatment, or any other status protected by federal or state law, local ordinance or Executive Orders. The NBCSL is an Equal Opportunity Employer.

 

Applicaiton Requirement:

  • A resume and cover letter is required for all applications.  Your cover letter should explain your reasons for wanting to work for NBCSL, give an example of your demonstrated success in a similar position and provide a description of how this position fits into your long-term career goals.

 

To Apply:

Resume, cover letter, writing sample and salary requirements should be sent to NBCSL by APRIL 1, 2016

 

Email:

(preferred method)

 

Mail:

National Black Caucus of State Legislators
Attn:  Human Resources
444 N. Capitol Street, N.W., Suite 622
Washington, DC  20001

 
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