Mission

Incorporated into the by-laws of the National Black Caucus of State Legislators (NBCSL) in 1994, the African American Legislative Staff Coordinating Committee (AALSCC) exists within NBCSL to enhance, promote, and support the mission of NBCSL, and to promote education, research and training programs for African American legislative staff.

Objective

In support of its mission, AALSCC has adopted the following fundamental objectives:

  1. To provide support at NBCSL annual conferences and other activities;
  2. To enhance the existing research base for NBCSL;
  3. To develop and conduct education and training programs for African American legislative staff during NBCSL annual conferences; and
  4. To establish a network for information sharing.

Article I

Mission Statement

Incorporated into the by-laws of the National Black Caucus of State Legislators (NBCSL) in 1994, viagra the African American Legislative Staff Coordinating Committee (AALSCC) exists within NBCSL to enhance, ed promote, and support the mission of NBCSL, and to promote education, research and training programs for African American legislative staff.

Article II

Objectives

In support of its mission, AALSCC has adopted the following fundamental objectives:
  1. To provide support at NBCSL annual conferences and other activities;
  2. To enhance the existing research base for NBCSL;
  3. To develop and conduct education and training programs for African American legislative staff during NBCSL annual conferences; and
  4. To establish a network for information sharing.

Article III

Membership:

The AALSCC shall levy dues upon all members in such amounts and for such periods as may be determined by resolution of NBCSL. NBCSL may make regulations necessary to enforce the collection of such dues, including the provisions for the termination of membership, upon reasonable notice, for nonpayment of such dues and for reinstatement of membership. Dues shall be paid in conjunction with registration fees during the NBCSL Annual Conference.

Any current AALSCC member who has tendered the amount of dues required for membership shall be eligible to vote on any matter being considered by the AALSCC.

The right of a member of the AALSCC to vote shall cease on the termination of membership. The failure of any member to pay annual dues shall result in suspension of membership and voting rights until all dues are paid in full. No member may transfer membership or any right of membership.

Article IV

(Reserved.)

Article V

Meetings of Members:

Section 1. Regular Meetings: Regular meetings of the AALSCC shall be held during NBCSL annual conferences and National Conference of State Legislatures Annual Summit.

Section 2. Special Meetings: Special meetings of the AALSCC may be held at such times determined by NBCSL.

Section 3. Notice: Written notices of Regular Meetings (see Section 1 above) and Special Meetings of the AALSCC (see Section 2 above) shall be provided by the Executive Director of NBCSL not less than ten (10) days prior to the opening of the meeting.

Section 4. Quorum: One-fourth (1/4) of all the Members in good standing, present in person, shall constitute a quorum at any Regular Meeting of the membership of this organization for the transaction of business. All other meetings of the AALSCC shall require at least ten (10) members for a quorum in order to transact business.

Section 5. Voting: Every Member of the organization shall be entitled to one vote. Except as otherwise specified in these bylaws, a majority of affirmative votes cast by those voting members present at a duly called meeting shall represent the actions taken by the organization.

Section 6. Resolutions: Any Member in good standing may bring a resolution to the attention of the membership for consideration. If any resolution is adopted by an appropriate committee of the organization and a majority of those present at a duly called meeting of the membership, it shall represent an adopted resolution of the organization.

If a resolution is offered from the floor of the duly called meeting without being referred to or adopted by a committee, a two-thirds (2/3) majority vote by those voting members present must be obtained in order for a resolution to be an adopted resolution of the organization.

Section 7. Rules: Rules governing the conduct of meetings shall be recommended by the Executive Committee and adopted by AALSCC.

Article VI

Officers:

Section 1. Officers and terms. Elected offices shall be a Chair, Vice Chair, Secretary, Parliamentarian, Treasurer, and Chaplain.

Section 2. Subordinate Officers: The Executive Committee may, from time to time, select other officers, including but not limited to, one or more assistant secretaries and one or more assistant treasurers each of whom shall hold office for such period, having such authority and perform such duties as provided in these bylaws, or as the Executive Committee may, from time to time, determine.

Section 3. Election and Term of Office: The officers of the organization shall be elected every two years by the Members, and each such officer shall hold office until the next election and until his or her successor shall have been elected and qualified or until his earlier death, resignation or removal. Officers shall be elected and sworn in at the meeting held during the NBCSL Annual Conference, and said officers shall take office on February 1st. No officer shall serve more than two (2) full terms.

Section 4. Floor Nominations: Additional nominations may be made from the floor for the offices of Chair; Vice Chair; Secretary; Treasurer; Parliamentarian; and Chaplain.

Section 5. Resignation: Any officer may resign at any time by giving written notice to the Executive Committee, or to the President or the Secretary of the organization. Any such resignation shall take effect immediately upon the date of receipt of such notice or at any later time specified therein and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.

Section 6. Vacancies: A vacancy in any office because of death, resignation, disqualification, or any other cause, shall be filled by the Executive Committee. If the office is one for which these bylaws prescribed a term, then the vacancy shall be filled for the unexpired portion of the term.

Article VII

Duties of Officers:

Section 1.
  1. The Chair shall preside at all meetings of the AALSCC and perform such duties as are incidental to the office of the Chair or as may be prescribed by the Executive Committee.
  2. The Vice Chair shall perform the duties of the Chair in the event of the Chair’s absence or inability to serve. The Vice Chair shall perform such other duties as may from time to time be assigned to him or her by the Executive Committee or by the Chair.
  3. The Secretary shall attend all meetings and shall record all the votes of the members and of the Committee members and the minutes of the meetings in a book to be kept for that purpose; shall see that the notices are given, records and reports are properly kept and filed and also maintain a directory listing of all AALSCC members.
  4. The Parliamentarian shall rule on all questions of procedure, which come before AALSCC. The Parliamentarian shall make sure order and decorum is preserved at all meetings of AALSCC.
  5. The Treasurer The Treasurer shall present budget recommendations to the Executive Committee and shall submit to NBCSL, at its Annual Meeting, a proposed budget for the coming fiscal year for consideration and adoption by NBCSL. The treasurer shall perform such other duties as may from time to time be assigned to him or her by the Chair and Vice Chair.
  6. The Chaplain shall serve as the religious advisor to the African American Legislative Staff Coordinating Committee and shall perform duties as may from time to time be assigned to him or her by the Chair and Vice Chair.

Section 2. Salaries: Elected officers shall receive no salaries. Elected officers may, however, be reimbursed by NBCSL for such expenses as are necessary for the conduct of their responsibilities or in the performance of their duties.

Article VIII

National Executive Committee:

Section 1. The Executive Committee shall have supervision, control and direction of the affairs of AALSCC, its committees and publications; shall implement the policies of AALSCC; shall actively prosecute its objectives, and supervise the disbursement of its funds. The Executive Committee may adopts such rules and regulations for the conduct of its business as shall be deemed advisable and may, in the execution of the powers granted, delegate certain of its authority and responsibilities to committees, divisions, sections, officers and the Chair.

Section 2. The Executive Committee shall be composed of the chair, vice chair, secretary, parliamentarian, treasurer, and chaplain, and (1) representative from each participating state, immediate past chair and immediate past vice chair. The NBCSL staff liaison shall serve on the executive committee as an ex officio nonvoting member and the NCSL staff liaison shall serve on the executive committee as an ex officio nonvoting member.

Section 3. Term of Office: Each Executive Committee member shall hold office for a two-year term and until his successor shall have been elected or qualified or until his earlier death, resignation or removal.

Section 4. Twenty percent (20%) of the Executive Committee's membership shall comprise a quorum. On any vote not otherwise specified, a simple majority of the members present is required for passage. Each member shall be entitled to vote on any matter coming before the Committee. Voting rights of the member shall not be delegated to any other person or exercised by proxy.

Section 5. Regular meetings of the Executive Committee shall be held during the Annual Meeting of NBCSL, during the NCSL Annual Summit, and at any other time and place as the Committee shall decide.

Article IX

Nominating Committee

Section 1. Nominating Committee: The Nominating Committee shall be composed of one (1) AALSCC member from each participating state. The NBCSL staff liaison shall serve ex officio on the nominating committee as a nonvoting member. The nominating committee shall elect a chair from among the members of the nominating committee. The Nominating Committee shall present, at the Annual Meeting held in conjunction with NBCSL’s Annual Conference, a slate of candidates for the election to the Executive Committee including the offices of Chair, Vice Chair, Secretary, Treasurer, and Parliamentarian, and Chaplain.

Section 2. All elections of AALSCC officers shall be conducted under the supervision of the Chair of the nominating committee. The committee shall develop rules for the election, which shall be presented to and adopted by the membership prior to the election. The nominating committee shall have the authority to prepare ballots, tally votes, and certify election results to the membership. AALSCC elections shall not be held concurrently with NBCSL elections. All AALSCC elections shall take place during NBCSL's Annual Conference. No proxy votes shall be cast.

Article X

Program Committee:

The program committee shall be composed of one (1) AALSCC member from each participating state. The NBCSL staff liaison shall serve ex officio on the program committee as a nonvoting member. The program committee shall elect a chair from among the members of the program committee. The committee shall be responsible for developing staff education and training programs for NBCSL annual conferences.

The committee shall also be responsible for providing and developing material for the AALSCC section of NBCSL’s website. The website will provide information about the committee’s history, meetings, committees, and membership. The AALSCC website shall contain the following main elements: 1) AALSCC Overview, to include a history of the organization and a description of the AALSCC’s purpose and primary function; 2) Executive Committee and staff contact information; 3) AALSCC’s Bylaws; 4) Membership information, to include the membership directory, new member introductions, and the position description database; 5) Meeting information, to include schedules and agendas for upcoming meetings and meetings held during the current year and previous year.

Article XI

Eligibility to seek office or committee membership.

Any AALSCC member shall be eligible to seek office or to serve on an AALSCC committee. In order to be elected or serve on a committee, a member shall be registered, current with his or her dues, and in attendance at NBCSL annual conference in which an election is to be held or an appointment is to be made. Members seeking to hold elective office or to serve on a committee shall be governed by the procedures in place for such activities. Except as specifically set forth in these Bylaws, election or appointment to committees shall be governed by rules adopted by the nominating committee.

Article XII

Amendments:

The AALSCC, at any Annual Meeting, may amend these bylaws by a three-fifths (3/5) majority vote of all members present and voting, provided that a notice of such amendments be filed with the Executive Director of NBCSL at least thirty (30) days prior to the meeting. All revisions to these Bylaws will be subject to approval by NBCSL.

ARTICLE XIII

NBCSL Policy Committee Staffing Procedures

Section 1. AALSCC members will be surveyed and assigned to each NBCSL policy committee. Where possible, assignments will be based upon the AALSCC member’s area of expertise. Where possible, each committee will have three AALSCC members assigned: a legislative/policy staff, a caucus staff and a personal staff. The legislative/policy staff person will serve as lead staff.

Section 2. NBCSL executive director or policy director will assign an NBCSL liaison staff for each standing committee. The NBCSL executive director will design and implement a process for the standing committee chair, the AALSCC staff and the NBCSL liaison staff to confer on planning for the committee meeting, including determining issues/topics to be discussed, required research and information, etc. The NBCSL liaison staff will be responsible for maintaining dialogue and for follow-up on development and finalizing of the agenda.

Section 3. Annual Conference
The committee chair, AALSCC staff and NBCSL liaison will meet on-site to coordinate and finalize meeting details.
  • The committee chair will convene and conduct the meeting, and perform other functions related to the meeting as necessary.
  • The NBCSL liaison is responsible for meeting logistics, e.g., speakers, room set-up, taping of session and working in the resolution development process.
  • AALSCC staff is responsible for notes, assisting with handouts, other meeting coordination needs and working in the resolution development process, specifically formulating and preparing resolutions for consideration by the full body.
  • After the Annual Conference, NBCSL liaison and AALSCC staff will redraft resolution(s) and incorporate any changes made during the ratification process and jointly identify and coordinate implementation steps.
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